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Executive Assistant

Capella Space

Capella Space

Administration
Louisville, CO, USA
Posted on Thursday, May 23, 2024

Capella Space stands at the forefront of synthetic aperture radar (SAR) Earth observation intelligence and advanced satellite technologies. We provide customers in governments, academia, and commercial sectors with reliable information that enables unparalleled understanding of the world. Our mission is centered on delivering timely and reliable Earth imagery, supporting diverse applications in defense & intelligence, disaster response, energy, environmental monitoring and more. Utilizing cutting-edge technology, Capella Space designs, manufactures and operates an advanced constellation of SAR imaging satellites. Our market-leading SAR satellites are complemented by an unmatched data infrastructure and automated ordering and delivery platform for fast, reliable insights where and when customers need it most.

Recognized for our technological prowess, Capella Space was honored as one of the 10 most innovative companies in Space in 2023 by FASTCOMPANY. Capella Space is an internationally trusted Earth Observation data provider, working closely with the U.S. Space Systems Command, U.S. Space Force, NASA, U.S. Air Force, U.S. Navy, U.S. National Reconnaissance Office, the Canadian Government and more to make unclassified, high-resolution SAR data more accessible.

What Makes Capella Unique?

Capella Space is a highly collaborative team environment, providing an opportunity to work with some of the brightest minds in the space industry, though no prior space experience is needed. We’re looking for people excited about tackling seemingly impossible challenges, learning new skills and concepts, and helping each other achieve success. Our mission and our products are meant to understand the whole world and help everyone in it - regardless of race, creed, or any other distinction. We encourage you to bring your unique perspective to help make us stronger, including applications from those who are traditionally underrepresented in tech.

About the Role & Team

Capella Space is looking for an inventive and customer-centric Executive Assistant to join our team. You will directly support the CEO and CFO with their calendar management, international and domestic travel arrangements, and expense reporting. Success in this role is planning and orchestrating the work to ensure our senior executives’ priorities are met, company goals and objectives are accomplished, and operations run efficiently. This role will report into and work collaboratively with the Chief of Staff.

This position is based in our Louisville, CO office and will be an in-office role.

Role Responsibilities

  • Manage executives’ calendars and schedule internal and external meetings across multiple groups and global time zones.
  • Make domestic and international travel and accommodation arrangements for CEO and CFO.
  • Manage coordination and prompt submission of high volume of expense reports, invoices, and purchase orders.
  • Support logistics and work back schedules for items such leadership events and offsites, board meetings, and other company events.
  • Organize and prioritize time-sensitive information to ensure action required is addressed and resolved.
  • Screen all incoming phone calls, inquiries, and correspondence, and route accordingly.
  • Maintain confidentiality of highly sensitive information.
  • Manage complex office administrative work requiring the use of independent judgment and initiative.

Qualifications

  • Bachelor's degree required or equivalent work experience.
  • 7+ years’ experience supporting executive level leadership.
  • Demonstrated ability to handle confidential information with discretion and can build trust through integrity.
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and other productivity tools. Aptitude to learn new software and systems as need arises.
  • Strong interpersonal skills and ability to build relationships with key stakeholders.
  • Proactive and able to work independently. Anticipating needs and taking initiative in a fast-paced environment. Problem solving mindset.
  • Aerospace industry experience would be beneficial but not required.

Compensation

The annual salary range for this role as it is posted is $85,000 - $112,000. The final job level and annual salary will be determined based on the education, qualification, knowledge, skills, ability, and experience of the final candidate(s), specific office location and calibrated against relevant market data and internal team equity. Benefits listed in this posting may vary depending on the nature of your employment with Capella Space.

Benefits/Perks

In addition to an opportunity to take part in an innovative, collaborative and fast-growing business with a highly motivated and skilled team, we also take pride in taking care of our employees. Here are just a few ways that we show our appreciation:

  • We offer up to 100% paid medical coverage, with robust vision and dental plans, comprehensive flexible spending accounts, and supplemental health plans
  • Equity
  • 401K Plan to invest in your long-term retirement planning
  • Generous Parental Leave
  • Flexible Paid Time Off Policy
  • Mental Health Resources
  • Monthly phone stipend
  • Daily provided lunches and stocked kitchens.
  • Furry friends? We’ve got you covered with dog-friendly work environment & them with pet insurance options

Equal Opportunity Statement

Capella Space is an equal opportunity employer, committed to creating a diverse and inclusive workplace, and upholding equitable hiring practices.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process. If you need assistance or require an accommodation during the job application process, please notify recruiting@capellaspace.com

To learn more about us, explore our site: https://www.capellaspace.com/ and follow us on X and LinkedIn to see our SAR imagery!