Department: Operations

Location: Agomab Antwerp

Description

As we continue to grow, we are looking for an experienced Executive Assistant to join our team for 4 days/week (80%). In this role, you will support members of the Executive Committee to ensure seamless day-to-day operations. You will collaborate closely with the current Executive Assistant to provide outstanding administrative and organizational support in a fast-paced, dynamic environment.


Key Responsibilities

• Planning and agenda management for members of the Executive Committee and Senior Leadership Team.
• Provide proactive and service-oriented support including:
  • Schedule internal and external meetings across multiple stakeholders and time zones;
  • Organize travel arrangements and logistics;
  • Forward planning for scientific conferences, KOL meetings and events;
  • Coordinate logistics for meetings, conferences and events;
  • Track action items and follow up to ensure timely completion;
  • Continuously improve administrative processes and identify opportunities for greater efficiency.
• Work in close cooperation with the current Executive Assistant and the Office Assistant
• Act as back-up for the current Executive Assistant and the Office Assistant
  
  
  

Skills, Knowledge and Expertise

• Bachelors degree;
• 10+ years of experience in a similar role;
• Excellent understanding of Dutch and English, oral and written;
• Flexibility to work outside office hours if needed;
• Exceptional organizational and time-management skills;
• Ability to prioritize multiple tasks in a fast-moving environment;
• Strong written and verbal communication skills;
• A proactive, solution-oriented mindset with great attention to detail;
• High level of discretion when handling confidential information;
• Proficient in the use of Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams;
• Knowledge of SAP is a plus.
  
  
  
  

Benefits

• The opportunity to support the development of pioneering science in a young biotech company
• Challenging and innovative work environment as part of a driven team
• Based in Berchem with remote working options that can be tailored for you
• Competitive salary and benefits
• An agile and fast paced environment