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Office Coordinator/Receptionist



Mountain View, CA, USA
Posted on Wednesday, November 15, 2023
About us:
Aeva’s mission is to bring the next wave of perception to a broad range of applications from automated driving to industrial robotics, consumer electronics, consumer health, security, and beyond. Aeva is transforming autonomy with its groundbreaking sensing and perception technology that integrates all key LiDAR components onto a silicon photonics chip in a compact module. Aeva 4D LiDAR sensors uniquely detect instant velocity in addition to 3D position, allowing autonomous devices like vehicles and robots to make more intelligent and safe decisions.
Role Overview:
We are looking for an Office Coordinator to support day-to-day operations and keep our company running smoothly. We are looking for an experienced and upbeat individual who thrives under pressure and enjoys working in a fast-paced environment. Reporting to our Facilities Manager, you will work together as a team to achieve company goals. If you enjoy wearing multiple hats, making clear orders out of disorder and are interested in working at a rapidly scaling startup, reach out to us – we would love to hear from you!

What you'll be doing:

  • Welcome and direct all guests that visit Aeva headquarters and inform staff when their guest has arrived.
  • Act as the primary office point of contact
  • Support all facilities-related activities including vendor-related issues
  • Responsible for office operations including arrangements for food, office supplies, services, and maintenance
  • Managing the schedules and communications of key company executives. Duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Excellent communication skills are a must
  • Participate in facility assessments, or inspections for compliance
  • Coordinate office personnel relocations and workstation modifications as assigned
  • Partner with different teams regarding the on-boarding and off-boarding process
  • Manage company COVID-19 health and safety protocols
  • Implement local employee and safety programs
  • May assist in shipping logistics as needed
  • Influence our growing company culture and help shape Aeva’s future
  • Other duties as assigned, such as some EA responsibilities

What you have:

  • 3+ years minimum experience in office coordination, administrative support, office operations, or receptionist role with a mid-size startup or a high-growth organization
  • Positive communication skills with the ability to work across teams and different personalities
  • Well organized and self-motivated
  • Ability to generate results in tight timelines – move fast without dropping priorities
  • Ability to maintain a calm demeanor and sense of humor under pressure
  • Flexibility to juggle multiple priorities Proficient with MacOS, iCal, Keynote, Mail, MS Office tools (Excel, Word), and Google tools

Nice to have :

  • Facilities management experience
  • Customer Service experience
  • Experience with new office build-outs including lab spaces and company relocation

What's in it for you:

  • Be part of a fast paced and dynamic team
  • Very competitive compensation
  • Exceptional benefits: Medical, Dental, Vision, and more
  • Unlimited PTO: We care about results, not punching time cards